Cookie Policy

Certain Personal Information may be passively collected (that is gathered without you actively providing the information) using various technologies, such as Cookies, internet tags or web beacons, and navigational data collection (e.g., log files, server logs, clickstream, etc.).

Cookies are a small amount of data generated by our web server that sends to and places on your computer by your web browser when you visit the Site. Its purpose is to remember information about you, similar to a preference file created by a software application.

Most browsers accept Cookies automatically but can be configured in their settings not to accept Cookies or to indicate when a Cookie is being sent.

Cookies placed by Cobodoc (“First-Party Cookie”) or third-party providers (“Third-Party Cookie”) will either expire when the user closes its browser (“Session Cookie”) or your browser deletes them based on the duration period contained within the Cookie’s file (“Persistent Cookie”).

For more information on Cookies and how to manage your preferences for Third-Party Cookies, please go to https://www.youronlinechoices.com/ or https://cookiepedia.co.uk/giving-consent-to-cookies.

There are different types of Cookies. Cobodoc uses Cookies on this Site, but only in relation to log analysis, forms, completion, and to aid in your ease of use. We do not track individual Users. Our Cookies may be disabled or deleted later. You do not have to accept our Cookies in order to use the Site. If you opt out of the cookie function, some areas and functions of the website may be disabled.

These cookies are necessary for the proper functioning of our Site and services.

This includes technologies that:

• allow you access to our Site and services;
• manage and pass security tokens to different services within the website to identify a visitor’s status;
• are required to identify irregular behavior on our Site and services, prevent fraudulent activity and improve security;
• allow you to make use of our functions such as the reminder of recent actions (e.g., typed text) when you navigate back to a page within the same session;
• route customers to specific versions/applications of a service, such as what might be used during a technical migration.

You can set your browser to block or alert you about these Cookies, but some parts of the Site will not then work. These Cookies do not store any personally identifiable information.

The legal basis for the processing is the provisioning of our website and services to you (art. 6 para. 1 lit. b GDPR).

These Cookies allow us to offer you enhanced functionalities when accessing or using our Site and services. They may be set by us or by third party providers whose services we have added to our pages. They are not required for the proper functioning of the site.

This may include:

• identifying you when you sign into our Site and services;
• keeping track of your specified preferences and interests so that we may enhance the presentation of content on our Site and services;
• recording session details and page traffic;
• customizing and retargeting contacts based on behavioral and demographic data.

If you do not allow these Cookies then some or all of these services may not function properly.

The legal basis for the processing are our legitimate interests (art. 6 para. 1 lit. f GDPR), in particular, the personalization and enhancement of the Site’ attractiveness which fulfills your expectations and needs (e.g., by integrating videos and social media tools).

These Cookies allow us to count visits and traffic sources so we can measure and improve the performance of our Site. They help us to know which pages are the most and least popular and see how visitors move around the Site. All information these Cookies collect is aggregated and therefore anonymous.

We use Google Analytics, a web analysis service provided by Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (“Google”) to help analyze how Users interact on our Sites. Google Analytics uses Cookies that are stored on your computer and allow for an analysis of your website use. The information generated by the Cookies about your use of our Site is forwarded to Google and stored on servers located in the USA.

Cobodoc has activated the IP anonymization, which ensures that your IP address will be truncated within the member states of the European Union (EU) or contracting states to the agreement on the European Economic Area (EEA). Only in exceptional cases the full IP address will first be communicated to a Google server in the USA where it will be truncated. Google will use this information on our behalf to analyze your use of our Site, compile website activity reports for us and render further services relating to Site and internet use to us.

For further information please visit https://www.google.com/analytics/terms/.

If you do not allow these Cookies we will not know when you have visited our Site, and will not be able to monitor its performance.

These Cookies may be set through our Site by our advertising partners. They may be used by those companies to build a profile of your interests and show you relevant adverts on other sites.

They do not store directly personal information, but are based on uniquely identifying your browser and internet device.

If you do not allow these Cookies, you will experience less targeted advertising.

As far as we process your personal data on the basis of our legitimate interests pursuant to art. 6 (1) lit. f) GDPR, you may object to processing at any time. You may find the detailed description of our processing activities and the legal basis in our Privacy Policy.

If you object, we will no longer process your personal data unless there are compelling and prevailing legitimate grounds for the processing or the data is necessary for the establishment, exercise or defense of legal claims. If you object to such processing, we ask you to state the grounds of your objection in order for us to examine the processing of your personal data and decide whether to adjust the processing accordingly.

To exercise your rights to object you may at any time contact us as provided in item 6 below. In addition, you may object to Cookies by configuring your browser settings not to accept Cookies or to indicate when a Cookie is being sent (for more information, please refer to item 5 below).

Please note that the processing of your personal data may involve direct marketing activities as described above. If you do not wish to receive marketing communications from us you can unsubscribe at any time by following the link which appears in all the communications we send to you.

The majority of browsers are configured to accept, control or potentially disable Cookies through the settings. You may opt out from the use of Cookies by changing your browser settings.

We nevertheless remind you that disabling navigation or functional Cookies may affect the functioning of the Site and/or limit the service we offer.

Below is the procedure to follow to manage Cookies from the following browsers:

• Firefox: https://support.mozilla.org/en-US/kb/block-websites-storing-cookies-site-data-firefox
• Chrome: https://support.google.com/chrome/answer/95647?hl=en
• Safari (OS X): https://support.apple.com/guide/safari/manage-cookies-sfri11471/mac
• Safari (iOS): https://support.apple.com/guide/safari/manage-cookies-sfri11471/mac
• Opera: https://help.opera.com/en/latest/web-preferences/
• Falkon: https://falcon.readthedocs.io/en/stable/api/cookies.html

You may also deactivate the service by downloading and installing the browser add-on to deactivate Google Analytics for your current browser and prevent from collecting personal data on your navigation, available at: https://tools.google.com/dlpage/gaoptout/.

Our Data Protection Officer is responsible for the maintenance and accuracy of the present Cookie Policy. Cobodoc reserves the right to change this Cookie Policy at any time and for any reason, by the Data Protection Officer.

The applicable version of this Cookie Policy is available on the Site. We encourage you to look at this Cookie Policy each time you visit the site and especially before you provide any personally identifiable information.

The policy effective date is at the bottom of the Cookie Policy page.

If you have any inquiries, complaints, requests or any questions or comments regarding our Cookie Policy or data privacy practices, please contact our data protection officer:

Data Privacy Officer located in the USA:

by email:

officer-us.data-protection[a]cobodoc.com

Data Privacy Officer located in Europe:

by email:

officer-eea.data-protection[a]cobodoc.com

by letter to the following postal address (North America):

Cobodoc, Inc.

Attn: Legal Service

1111B S Governors Ave

STE 6819

Dover, DE 19904, USA

by letter to the following postal address (Rest of the World):

DAVIOT Group SAS / Cobodoc

Attn: Legal Service

43 rue Jean Jaurès

69100 Villeurbanne, FRANCE